My agency
Keep the agency's identity, licence and guarantees up to date, as they appear in every mandate and on every invoice.
The agency's record is at the bottom of the menu: My agency.
Who can do what
- The whole team can read the record.
- Only the administrator can change it. No right allows another role to do so. Other members see “Only the agency administrator can change these details.” and greyed-out fields.
Filling in the record
Each field saves itself when you leave it. The status is shown at the top of the page: “Saving…”, “Saved” or “Not saved — try again”.
Agency identity
- Trading name
- Registered name
- Company number (BCE)
- Register of legal entities (RLE)
- Bank account (IBAN)
- Address, Postcode, Town
- Phone, Email address
Licence and guarantees
- IPI licence number
- Professional liability — insurer and Policy number
- Guarantee — provider and Guarantee reference
Agents
An IPI no. of field followed by the name, for each team member. This number appears in the mandates the person draws up. It is the person's own number: it applies in all the agencies they are a member of.
Checks
| Message shown | What to correct |
|---|---|
| “A company number has 10 digits and starts with 0 or 1.” | the BCE number |
| “This email address is not valid.” | the e-mail address |
| “A Belgian postcode has 4 digits.” | the postcode |
What this data is used for
- Mandates: it is printed in every mandate. The mandate document cannot be produced as long as the BCE number, address, postcode, town, IPI number, the professional liability insurer and policy number, and the guarantee provider are missing. The mandate wizard flags it: “The agency's legal details are incomplete: … They will be required to issue the mandate.”.
- ImmoBooking invoices: the registered name, number and address are printed on each invoice. A subscription or a domain name cannot be bought without a valid company number, address, postcode, town and e-mail (see Subscription and billing).