ImmoPass and ImmoScore
Build your applicant file once, share it property by property, understand your ImmoScore and stay in control of your data.
The ImmoPass is in My account, under ImmoPass. It is your applicant file: you fill it in once, then you choose what each agency sees, and for how long.
Filling in your file
The file has six sections. Fill in the ones you want.
| Section | Fields |
|---|---|
| Identity | First name, Last name, Date of birth |
| Household | Adults, Children, Pets |
| Employment | Status (Employee (permanent), Employee (fixed-term), Self-employed, Civil servant, Student, Retired, Job seeker, Other), Employer, Since |
| Income, expenses and deposit | Net monthly income (€), Other monthly income (€), Monthly expenses (€), Current loans, per month (€), Own funds (€), Rent or loan paid on time (last 12 months) (Yes, No, Not applicable) |
| Project | I want to (Buy or Rent), Maximum budget (€), Towns searched (20 at most), Area, Target date |
| Preferences | Property types, Bedrooms, at least, Outdoor space, Parking |
A section you have started must have its required fields: First name and Last name; Adults and Children; Status; I want to.
Click Save my file: “File saved.”
- The Identity section carries the note “Declared, not verified”: what you enter is not checked.
- Under Income, expenses and deposit, the Effort rate is calculated live: expenses, current loans and, for a rental, your maximum budget as target rent, divided by your income. “It is information for you, not a threshold.”
Adding supporting documents
- Under Supporting documents, choose the Document type: Identity card, Payslip, Employment contract, Tax assessment, Household composition certificate, Rental deposit, Rental reference, CPAS / OCMW certificate, Bank agreement in principle.
- Choose the File.
- Click Add the document.
| Rule | Limit |
|---|---|
| Formats | PDF, JPEG or PNG |
| Size | 10 MB per file |
| Number | at most 30 documents, at most 6 of the same type |
Do not upload any medical document, nor any document outside this list. Open shows a document; Delete deletes it, and it also disappears from current shares.
Having a payslip read
Under an uploaded payslip:
- Click Read this payslip. If the document is a scan or a photo, reading may fail: then enter your amounts by hand.
- If the Have our assistant read it button is shown, you can use it as well. The payslip is then sent to OpenAI, ImmoBooking's processor, after you agree.
- The values found are shown (Net pay, Gross pay, Contract type, Employer, Period), each with the line it comes from.
- For each value: Confirm, Correct or Discard.
Nothing is used without your confirmation. Once payslips are confirmed, the income section shows your supported income, with the link Copy into « monthly net income ». Then save the file to keep the amount.
Your ImmoScore
The My ImmoScore block shows a score out of 100. It is “a readiness index for your file, not a credit score”. Each point is given with its reason.
Your score is calculated with a neutral weighting, the same for everyone:
| Component | Points | What earns the points |
|---|---|---|
| File completeness | 20 | six items: identity, employment, income, project, an uploaded identity card, an uploaded proof of income (payslip, tax assessment or CPAS / OCMW certificate) |
| Income consistency | 15 | your declared net income compared with the net amount on your confirmed payslips: all the points up to a 10% difference, half up to 25%, none beyond that or without a confirmed payslip |
| Quality of supporting documents | 15 | an uploaded proof of income, at least one confirmed net payslip amount, a confirmed payslip no more than 3 months old |
| Effort rate | 20 | all the points up to a third of income, fewer up to 40% then 50%, none beyond that |
| Income stability | 15 | how long you have been in your current situation (Since): 24 months or more for all the points, fewer points below that, none if the date is missing |
| Down payment or guarantees | 10 | an uploaded rental deposit or bank agreement in principle; otherwise your own funds, compared with your purchase budget |
| Payment history | 5 | an uploaded rental reference; a “Yes” answer counts for half as much; a “No” takes nothing away |
- Stability only looks at the length of time, never at the kind of income: a permanent contract, a pension or a benefit count the same.
- Never part of the calculation: your identity (only whether it is there counts), the household, the area searched, your employment status, your preferences.
- History shows the past values of your score, with their date.
What the agency sees
An agency only sees your ImmoPass if you share it with them. They then see:
- the sections and documents you have chosen, nothing else;
- their own ImmoScore, calculated only on what you have shared with them, and with their weighting: each agency can give a different weight to the seven components. Their score may therefore differ from yours. A section you do not share earns zero points in their calculation;
- a text reminding them that the score “informs; it does not rank or rule anyone out. The decision stays yours.”
When you apply for a rental with your ImmoPass, the agency only receives the application fields, with no ImmoScore (see Applying for a rental).
Sharing your ImmoPass with an agency
Sharing is done from the page of a property for sale published by an agency, in the Your ImmoPass block. It is not possible with a private seller.
- Sign in, then open the property's page.
- Click Share my ImmoPass.
- Under What the agency will see, keep ticked the sections to share (all filled-in sections are ticked to start with).
- Under Attached documents, tick the types of document to share (none is ticked to start with).
- Choose the Duration: 7, 30 or 90 days.
- Click Share.
The message “Shared until … You can withdraw access in your ImmoPass.” is shown.
| Message shown | What to do |
|---|---|
| “Your ImmoPass is empty: fill it in first.” | Fill in at least one section (Create my ImmoPass). |
| “Choose at least one section.” | Tick a section. |
Following and withdrawing your shares
- Shares lists each share: the agency and the property, the sections, the documents, and the status (“Active · Until …”, “Expired on …” or “Withdrawn on …”).
- Withdraw access ends the share immediately, even if the agency has the file open.
- Who has viewed your file shows each time it was opened: the date, the person and their agency, and the document opened, if any.
Receiving property suggestions
The Suggest properties to me block lets agencies send you properties that match your project.
- Choose at least one town in the Project section. Without a town: “Choose at least one town in your project: without one, no property is suggested to you.”
- Click Receive suggestions.
- Agencies see nothing about you: only the number of matching candidates.
- You receive at most 3 suggestions a week, across all agencies, by the email “A property for your project”.
- The properties received are shown: “Suggested by … on …”, with See the property.
- Stop receiving suggestions stops the emails.
Retention and deletion
- Without any activity on your part, the ImmoPass is deleted 12 months after your last activity. The date is shown under Retention.
- Each visit to the page pushes that date back.
- An email warns you 30 days before: “Your ImmoPass will be deleted on …”.
- Delete my ImmoPass immediately erases the file, the documents and all shares. The record of consultations remains visible.